Privacy Policy

Last Updated: June 2026

At EduPilot, we are committed to protecting the privacy and security of our users' information. This Privacy Policy explains how we collect, use, store, and protect personal data when using the EduPilot School Management System.

Information We Collect

We may collect the following information:

School information and administrative records
Student information and academic records
Parent and guardian contact information
Teacher and staff information
Attendance and performance records
Communication and support requests
Login and usage data

How We Use Information

The information collected is used to:

Provide and maintain the EduPilot platform
Manage school operations and academic records
Facilitate communication between schools, teachers, students, and parents
Generate reports and analytics
Improve system functionality and user experience
Provide technical support and customer service

Data Security

We implement industry-standard security measures to protect data against unauthorized access, alteration, disclosure, or destruction. Access to sensitive information is restricted to authorized users only.

Data Sharing

EduPilot does not sell, rent, or trade personal information to third parties. Information may only be shared:

With authorized school administrators and users
When required by law or regulatory authorities
To provide services necessary for operating the platform

Data Retention

School data is retained for as long as the school maintains an active subscription or as required by applicable laws and regulations.

User Responsibilities

Schools are responsible for:

Maintaining the confidentiality of login credentials
Ensuring the accuracy of information entered into the system
Managing user access rights appropriately

Cookies and Analytics

EduPilot may use cookies and similar technologies to improve user experience, monitor system performance, and enhance platform security.

Children's Privacy

EduPilot is designed for educational institutions and processes student information under the authority and control of the respective schools. Schools are responsible for obtaining any necessary parental consents required by applicable laws.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact Us

If you have any questions regarding this Privacy Policy or the handling of your information, please contact us:

Email: support@edupilot.co.ke

Website: www.edupilot.co.ke

EduPilot – Smart School Management System